In today’s hybrid and remote work environments, video conferencing has become essential. Whether you’re hosting a virtual meeting, collaborating with a client, or delivering a presentation, a poor connection or unclear audio can damage your credibility.
At Etuu Technologies, we help businesses across Kenya stay connected with reliable ICT solutions. Here’s a checklist of what you need for a professional and stress-free video conferencing setup.
1. 🚀 Reliable Internet Connection
Your internet connection can make or break a video call.
- Recommended speeds: Minimum 5 Mbps upload/download per participant.
- Use a wired Ethernet connection for the best performance.
- Limit other bandwidth-heavy activities during calls (like streaming or downloads).
- Have a backup plan, such as a mobile hotspot.
2. 📸 High-Quality Webcam
A clear image builds trust and keeps your audience engaged.
- Invest in a 1080p or higher external webcam.
- Place it at eye level for natural eye contact.
- Use a tripod or stand for stability and angle control.
- Clean the lens for a crisp image.
3. 🎤 Clear Audio & Microphone
Audio clarity is more important than visuals in most calls.
- Use USB microphones or headsets with built-in mics.
- Avoid built-in laptop mics which capture too much background noise.
- In noisy environments, opt for noise-cancelling headsets.
4. 🖥️ Trusted Conferencing Software
Choose a secure and reliable platform that fits your needs.
- Popular options: Zoom, Microsoft Teams, Google Meet, Webex.
- Make sure your software is updated regularly.
- Test your setup before important meetings.
5. 💡 Proper Lighting
Good lighting helps you look more professional.
- Sit facing a window or light source.
- Use a ring light or LED lamp for even lighting.
- Avoid harsh overhead lights and backlighting.
6. 🧘 Distraction-Free Environment
Keep your surroundings clean and quiet.
- Choose a quiet space with minimal background noise.
- Use a neutral wall or branded background.
- Inform others you’re in a meeting to avoid interruptions.
7. 💻 Compatible Device
Make sure your hardware can support video calls without lag.
- Use a modern laptop or desktop with sufficient RAM.
- Close unnecessary applications before your meeting.
- Ensure your device is fully charged or plugged in.
8. 🧩 Optional Add-ons for Professionals
Take your setup to the next level:
- Green screen for polished virtual backgrounds.
- Dual monitors for multitasking during presentations.
- Webinar tools for hosting large-scale events.
💼 Need Help Setting Up?
At Etuu Technologies, we specialize in ICT setup and support for modern businesses. From office connectivity to video conferencing tools, our team ensures you’re always ready for your next virtual meeting.
📞 Contact us today to upgrade your video conferencing setup.
