Setting Up Scan to Folder on Kyocera Printer: A Step-by-Step Guide

Introduction:

Efficient document management is vital for any office environment. Setting up a scan to folder feature on your Kyocera printer streamlines the process, allowing for convenient and direct scanning to a designated folder on your computer. In this guide, we’ll walk you through the process with easy-to-follow steps.

Prerequisites:

• Ensure that both the PC and the Kyocera printer are connected to the same network.
• Note down the host name and IP address of the PC.

Step 1: Creating a Shared Folder on the PC:

1. Navigate to File Explorer:

   • Open File Explorer on your PC.

2. Create a New Folder:

   • Create a new folder where you want the scanned documents to be stored.

3. Sharing Options:

   • Right-click on the folder and select “Properties.”
   • Navigate to the “Sharing” tab.
   • Click on “Share” and choose the users or the network to share the folder with.
   • Note the shared path (e.g., \PC_Name\Shared_Folder).

4. Record PC Host Name and IP Address:

   • Open Command Prompt and type hostname to get the host name.
   • Type ipconfig to find the IP address.
   • Note down both the host name and IP address.

Step 2: Configuring the Kyocera Printer:

1. Access the Printer’s Web Interface:

   • Open a web browser and enter the IP address of your Kyocera printer.
   • Log in to the printer’s web interface.

2. Navigate to Address Book:

   • Locate the “Address Book” or “Scan to Folder” section in the printer settings.

3. Add New Entry:

   • Add a new entry for the scan to folder configuration.
   • Enter a name for the entry.

4. Configure SMB Settings:

   • Enable SMB (Server Message Block) settings.
   • Enter the PC’s IP address as the server address.
   • Set the shared folder path (e.g., \PC_Name\Shared_Folder).

5. Test the Connection:

   • Use the printer interface to test the connection to the shared folder.
   • Ensure that the connection is successful.

Conclusion:

Setting up scan to folder on your Kyocera printer enhances your document management capabilities, allowing for a seamless and direct transfer of scanned files to your computer. By following these steps, you can streamline your workflow and improve efficiency in handling scanned documents. Enjoy the convenience of direct scanning with this straightforward setup.